Convention Services

Once your event is booked in Reno Tahoe USA, Convention Services can provide a variety of services to make the process of planning your event smooth and easy.

In the listing below you will find the services offered complimentary by Reno Tahoe USA.  Contact our Convention Services department at 775-393-9638 to take advantage of these services.

Resource Guide
To assist in planning your meeting a comprehensive listing of local vendors who provide convention and meeting type services is available online.  Resource Guide

Pre-Meeting Promotional Services
Take advantage of the full line of promotional services we offer to promote your meeting in the Reno Tahoe area.  These include downloadable photos from our Media Photo Gallery, specialized maps, promotional copy, online brochures, our logo and videos.

Site Visits
When you start finalizing your meeting details or need to find that perfect off-site venue, we are here to assist you in every way.  We are here to help insure your event is as successful as it can be!

FREE Convention App

We are helping convention planners define the future of their events, by providing a multi-platform application that gives the planner total control. The RSCVA is now offering qualified meeting planners a customized app that will not only keep attendees more informed, but also allow organizers to update information as needed throughout the course of an event. The complimentary service represents more than a $10,000 value and provides an avenue for planners to engage a wider demographic of attendees.

If your convention is interested, can call John Leinen at (775) 827-7608

Microsites

You don't have to spend your much needed dollars, because we have created the microsite, just for your convention, all we need is a little meeting information and a copy of your logo.

Maps

We are still the biggest little city in the world, which means that everything in Reno is still around a five to ten minute drive. And that's how we like it. You don't need a car to get around. Our airport is literally in the middle of town. Really easy access. Preview some of the printable and Interactive maps here.

Print Ads

Use some of our full color print-ready ads to perk up communications with your group, and excite them about coming to Reno Tahoe USA, and sharing in their passions. These ads are great for promotional print materials, website use, newsletters, and other print materials. See Them Here

Welcome Letters From Local Government Officals
Let us help you with letters of welcome from our key government officials.  Fill out the request form for officials welcome letters.  We will take care of contacting the official offices and once the letters are complete we will send them to you.

Coupons

With the discounts and special we have to offer your convention attendees, they can experience some of our city's finest restaurants, exciting entertainment venues and historical sites - in addition to shopping discounts. Check Out some of the local and national retailers and restaurants deals that await you attendees.

News Media Services
Our Convention Services department will provide you with a complete listing of media contacts for publicity coverage by our local radio stations, newspaper and televisions stations.

Outside Of The Box
Have a request that is “out of the ordinary?” From a Mark Twain impersonator to Camel Races in Virginia City, we are experts in “out of the ordinary”.  Just ask and we will do our best to assist.

Destination Information
Complimentary destination brochures are provided based on your attendance and total room nights.  We recommend placing brochures in your registration area or welcome table. We are happy to deliver directly to your hotel, coordinating with your arrival.

Registration Assistance – available for a nominal fee
"Pleasant, flexible and professional”. . . is how meeting planners describe our registration staff. They are ready to work their magic for your convention...put them on your team!
 

  • Registration Assistance – From registration to data entry, conference bag preparation to room monitoring, let our uniformed professional staff assist you with your event.  Customer service is our goal and reliability is our promise.
  • Requests for staffing need to be made 30 days prior to your event.  This will insure we have proper time to work out your schedule and get the staff notified.  All requests are handled on a first come first serve basis.
  • We would be happy to discuss your staffing needs and provide you with a copy of our Policy and Guidelines.  Please contact Convention Services at 775-393-9638 or conserv@visitrenotahoe.com.